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Thank You Letter - After Interview

Following an interview, you may want to write the interviewer a letter expressing appreciation and thanks for the interview.

The purpose of this letter is to:

  • Show appreciation for the employer's interest in you.
  • Reiterate your interest in the position and in the organization.
  • Review or remind the employer about your qualifications for the position. If you thought of something you forgot to mention in the interview, mention it in your follow-up / thank-you letter.
  • Demonstrate that you have good manners and know to write a thank-you letter.
  • Follow up with any information the employer may have asked you to provide after the interview.

Your name
City, State


Interviewer’s name
Company name
City, State

Dear Mr./Mrs.____________,

Express appreciation for the time the interviewer spent with you on (date).

Highlight a key point you learned during the interview about the position, organization or career field. Affirm your interest in the company, briefly restate your main qualifications, and add any important points you forgot to mention in the interview.

If applicable, refer to any enclosed or forthcoming materials (e.g., transcript, application, references) and state what you understand the next step in the selection process to be.


Your name


1. When you are conducting a job search, an effective thank-you letter after an interview can leave a positive impression with an employer. This, in turn, will help to distinguish you from other candidates.

2. You should send the letter within 48 hours following the interview.

3. Always address a thank-you letter to a specific individual, not just the general title "Director of Personnel." Be sure name is spelled correctly.

4. Make sure your thank-you letter is business-like in appearance. It should be printed on the same paper stock as your resume. Always have someone proofread your letter before sending it.

5. Write each thank-you letter separately, even if you follow a similar form for each letter. The letter should highlight what was discussed in your interview and reiterate your qualifications and continuing interest.

6. Once you receive and accept a job offer, send your new employer a thank-you letter. This is an effective way to get a good start in forming a positive relationship with your new employer.

7. Thank-you letters in response to telephone conversations and informational interviews should be short. Restate the major points of the conversation and express your appreciation for assistance.

8. If you withdraw from consideration for a position or turn down an offer, send a polite and positive thank-you letter which leaves the door open for future consideration.

9. In response to a rejection, follow a similar format. Express your gratitude for being considered, as well as your continuing interest in working for the company.

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